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New Student Checklist for Undergraduate Students

PLEASE READ: Required online module(s) access has been restored. If you still do not have access, please contact us. 

 

Requirements and Recommendations for Incoming CSU Undergraduate Students

ARE YOU AN INCOMING GRADUATE/PROFESSIONAL (MASTERS, PHD, ETC.) STUDENT?
CLICK HERE FOR NEW STUDENT CHECKLIST FOR GRADUATE STUDENTS.

CSU Health Network is every student’s on-campus home for health and well-being.

All CSU students have access to our wide range of  medical, mental health and health education and prevention services, regardless of their insurance plan.

To keep you and our campus healthy and safe, there are several health-related requirements and recommendations for all incoming students to complete upon enrolling at Colorado State University.

Follow directions below to complete the necessary actions before their listed due dates.


 

Submit Immunizations Records

DEADLINES:
  • Fall 2023: August 21, 2023
  • Spring 2024: January 16, 2024

Colorado law requires anyone who is enrolled for one of more classes at a college or university and who is physically present at the institution to meet the following immunization requirements:

  • MEASLES, MUMPS AND RUBELLA (MMR) VACCINE:
    • All students born after December 31, 1956 must submit proof of two (2) valid does of measles, mumps, and rubella (MMR) vaccine. The first MMR dose cannot be counted if given earlier than 4 days before the student’s first (1st) birthday, and the second dose must have been given at least 28 days after the first dose.
    • Alternatively, a student can submit laboratory proof of immunity. The laboratory test result(s) must show range of immunity. CSU Health Network will not accept documentation by a doctor or parent stating that a student had the disease(s).
  • MENINGOCOCCAL (ACWY) VACCINE: 
    • All students living on campus in residence halls must provide proof of a Meningococcal (ACWY) vaccine received within the last five (5) years.
    • Alternatively, a students can read and sign a waiver titled “Information Regarding Meningococcal Disease” by calling the CSU Health Network Immunizations Department at (970) 491-7121 and requesting online access to the form through the CSU Student Health Portal.
  • IMPORTANT:If requirement is not completed by the first day of classes of your first semester on campus, a HOLD will be placed on your student account that will prevent you from registering for classes until the requirement is met.

How to submit immunizations records

Immunization records are submitted online through the CSU Student Health Portal.

  1. Make sure you have your official immunization record in a digital format. The record must contain student name and student date of birth. Please include CSU student ID number, if possible. If you do not have official documentation or a single page document, consider having your health care provider complete the one-page Colorado State University New Student Immunizations Form.
  2. Log in to the CSU Student Health Portal with your CSU NetID (formally eName) and password.
  3. Select “My Forms” in the navigation menu.
  4. Select “Immunization Requirement” under Form Name.
  5. Refer to your official immunization record and enter the dates of your MMR vaccine doses. Also enter the date of your meningococcal and  Tdap vaccinations, if applicable.
  6. Upload the scanned copy or photo of your official immunization record.  Select the “Select File” button and select your digital immunization record. You may upload more than one file, if needed.
  7. Select Submit then enter your electronic signature and select confirm.  This information will be stored in your protected health record.
  8. Please allow 2-3 weeks to process your records.

Important Notes:

  • COVID vaccines are highly recommended, but are not required for Colorado State University students and employees.

For international students, please consult your family members and doctor before leaving your home country in order to complete the immunization records, health history, and tuberculosis screening requirements. The immunization record must be translated in English.

Additional immunizations information

  • Places you will likely find your immunization records are:
    • Your high school, previous college, or military record
    • Your doctor’s office
    • Your official immunization documents or parent or caregiver copies of childhood immunization records
    • Colorado Immunization Information System (CIIS) or other state immunization registries
  • If students cannot verify their immunizations, they can be re-immunized or tested for immunity with an MMR titer blood test at the on-campus CSU Health Network Immunizations Department.
  • To learn more about required vaccinations and other recommended vaccinations, please refer to the CDC website. CSU Health Network Immunizations Department can administer these immunizations to students.
  • EXEMPTIONS
    • Meningococcal (ACWY) Vaccine:
      • If students do not wish to receive the Meningococcal (ACWY) vaccine for medical or nonmedical reasons, they must read and sign the Meningococcal Disease Information form in the CSU Student Health Portal. Students must call CSU Health Network at 970-491-7121 and request that this form be added to their student health record for review and submission.
    • Measles, Mumps and Rubella (MMR) Vaccine:
      • You have the legal right to sign an exemption from the MMR vaccination requirement for medical and nonmedical reasons.  If you do so, you may be subject to quarantine and excluded from campus in the case of an outbreak.
      • For students who wish to complete a medical exemption from the MMR vaccination requirement, please follow the guidance from the Colorado Department of Public Health and Environment found here Once you’ve obtained a completed certificate of medical exemption, please follow instructions below under “How to submit your exemption in the CSU Student Health Portal” to submit your certificate.
      • If you wish to file a nonmedical exemption from the MMR vaccination requirement, you have two options:
        • Option 1: Complete the Online Immunization Education Module This module will take approximately 20 minutes to complete and is available 24/7.  At the end of the module, you will need to download a certificate of nonmedical exemption and then follow the steps below to upload the certificate to the CSU Student Health Portal.
        • Option 2: Complete the “Certificate of Nonmedical Exemption.  This should be completed by the student (if over 18) and signed by their immunizing health care provider (not a CSU Health Network provider).  Once signed, follow the steps below to upload this document to the CSU Student Health Portal.
      • How to submit your exemption in the CSU Student Health Portal
          • Log in to the CSU Student Health Portal with your CSU NetID (formally eName) and password.
          • Click on “Document Upload” in the navigation menu.
          • Click on “MMR Exemption” under Document Type.
          • Upload the scanned copy or photo of your Certificate of Nonmedical Exemption by clicking the “Select File” button and select your certificate. Your file should not exceed 3MB.  Click the “Save” button when finished.
          • Please allow 2-3 weeks to process your records. After your records are processed, you will receive an email indicating that you have met the immunizations requirement, or requesting that you submit additional information in order to meet the requirement.

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Complete Health Forms

DEADLINES:
  • Fall 2023: August 21, 2023
  • Spring 2024: January 16, 2024

There are three important health forms that new students who are physically present on the CSU campus should complete:

  1. Health History
  2. Tuberculosis (TB) Assessment
  3. Authorization for Treatment of a Minor (Important for students under the age of 18.)
HEALTH HISTORY:
  1. This is an online form that students should complete on the CSU Student Health Portal.
  2. Log in to your Student Health Portal with your CSU NetID (formally eName) and password.
  3. Click on “My Forms” in the navigation menu.
  4. Click on “Complete Health History” under Form Name.
  5. Enter your information and click the “Submit” button at the bottom of the screen.  Your submitted information will be added to your electronic health record.
TUBERCULOSIS ASSESSMENT:
  1. This is an online form that students should complete on the CSU Student Health Portal.
  2. Log in to your Student Health Portal with your CSU NetID (formally eName) and password.
  3. Click on “My Forms” in the navigation menu.
  4. Click on “Tuberculosis Assessment” under Form Name.
  5. Enter your information and click the “Submit” button at the bottom of the screen.  Your submitted information will be added to your electronic health record.
AUTHORIZATION FOR TREATMENT OF A MINOR:
  1. This form applies only to students who will be under the age of 18 when arriving at CSU. It is a paper form that parent(s) or legal guardian(s) must complete and submit.
  2. Download and print the Authorization for Treatment of a Minor form.
  3. Complete, sign and submit the form the CSU Health Network Medical Records department in one of the following ways:
    • Mail: CSUHN Medical Records, Campus Delivery 8031, Fort Collins, CO 80523-8031
    • Scan and email: csuhn_records@colostate.edu
    • Fax: (970) 491-0226
  4. The completed form will be added to the student’s electronic health record.

Family Health History Reference Guide– a helpful resource for support systems to help your student complete the required health history forms.

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Fulfill Health Insurance Requirement

DEADLINES:
  • Fall 2023: September 6, 2023
  • Spring 2024: January 31, 2024
FOR DOMESTIC STUDENTS

Colorado State University requires all domestic students taking six (6) or more resident instruction credits to carry health insurance as a way of protecting your education investment. You must meet the health insurance requirement your first semester at CSU and every fall semester thereafter.

All enrolled students have full access to the services at CSU Health Network, regardless of their insurance plan.

  1. If you are considering an individual/family/employer/government plan to meet the health insurance requirement, we encourage you to do the following:
    • Ensure your plan meets CSU, state, and federal guidelines for health insurance coverage.  More information found here.
    • Contact your insurance carrier in advance to see how your plan will cover visits to CSU Health Network.  Use the following information:
      • CSU Health Network Tax ID #: 846000545
      • CSU Health Network NPI #: 1528156437
  2. Go to the CSU Student Health Insurance Waiver/Election Portal  to access the secure online health insurance waiver portal.   You can access the secure online portal 3-4 business days after you register for six or more resident instruction credits.
    • Please note: the CSU Student Health Insurance Waiver/Election Portal is managed by Academic HealthPlans (AHP).  You will receive emails directly from AHP prompting you to meet the health insurance requirement.  All correspondence from AHP will come from an ahpcare.com web address or email account and is a safe and protected site where the insurance waiver portal is hosted.
  3. Login with your CSU student ID number, last name and date of birth.
  4. Choose one of the following to meet the requirement:
    • WAIVE the CSU Student Health Insurance Plan (SHIP) by providing proof of a comparable health insurance plan. Enter the requested information from your health insurance card (you will also need the plan subscriber’s date of birth) in the secure online form. This process should take less than 5 minutes to complete. Your waiver application will be audited with your insurance carrier to ensure the coverage is active and meets CSU, state, and federal requirements. Your waiver application is not complete until you receive an approval notification via email
      OR
    • ENROLL in the CSU Student Health Insurance Plan (SHIP) by indicating your interest in the secure online form. Do not wait. To ensure you have access to your insurance benefits when plan coverage begins, you MUST enroll at least three weeks prior to the start of classes. Click here to learn more about SHIP.
  5. IMPORTANT: If you do not take action to WAIVE or ENROLL by the deadline, your student account will be charged for the cost of enrollment in the CSU Student Health Insurance Plan (SHIP). There will be no refunds or reversals after the deadline (see “Deadline” section above).
  6. Students must meet the health insurance requirement their first semester on campus and every fall semester thereafter.
FOR INTERNATIONAL STUDENTS

Colorado State University requires all international students enrolled at any level to carry health insurance as a way of protecting your educational investment.

International students are automatically enrolled in the CSU Student Health Insurance Plan (SHIP). If you have other health insurance coverage, including an US-based employer plan or individual health insurance plan, visit the International Student Health Insurance page for more information on how to submit a waiver request.

Additional Insurance Information

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Consider RamCare Supplement Program

DEADLINES:
  • Fall 2023: September 6, 2023
  • Spring 2024: January 31, 2024

Specifically designed for students who have private health insurance coverage, the RamCare Supplement Program is an inexpensive way to help cover out-of-pocket expenses for medical services provided by CSU Health Network.

  • RamCare is a CSU program and not a health insurance plan.
  • RamCare will help pay balances remaining after your claim has been processed by your primary health insurance plan.
  • RamCare only applies to services provided by CSU Health Network.

Coverage includes:

  • Up to $3,000 per semester for student out-of-pocket expenses that would otherwise by payable at the time of service including, co-pays, deductible, and co-insurance charges for CSU Health Network services.
  • Up to $200 per semester toward prescription drug costs at CSU Health Network Pharmacy.
  • Up to $50 per semester in “flex dollars” to be used toward non-covered services within CSU Health Network, such as dental services and optometry services(including contact lenses).

Visit the RamCare Supplement Program page for more detailed benefit information.

Cost = $125 per semester, billed directly to the student account

HOW TO ENROLL IN RAMCARE

Complete the online RamCare Enrollment Form. 

Note: Financial aid assistance may be available to pay for the RamCare Supplement Program for students who qualify. Contact the CSU Office of Financial Aid for more information.

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Complete Required Online Modules: AlcoholEdu, Sexual Assault Prevention, and Canvas Financial Wellness

DEADLINES:
  • Fall 2023: August 21, 2023
  • Spring 2024: January 16, 2024
ALCOHOLEDU

Whether you decide to drink alcohol during college or not, the AlcoholEdu for College online course will empower you to make well-informed decisions about alcohol, prepare you to respond in risky drinking situations, and help you reach your personal and academic goals.

AlcoholEdu is REQUIRED for all incoming students under the age of 23*, including first-year, transfer and international students. (Exceptions: INTO students, students enrolled in less than six (6) credits, distance learners (not physically present on CSU’s campus), graduate students, and second Bachelor’s Degree students.) Please note that CSU does not accept course completions from previous institutions.

*New undergraduate students who turn 23 years old within 35 days of the start of the semester must still complete AlcoholEdu. See AlcoholEdu FAQs page for more information.

SEXUAL ASSAULT PREVENTION

Sexual Assault Prevention online course (formerly known as Haven) focuses on issues associated with stalking, interpersonal violence and sexual assault. The training helps you learn about consent, how to help a friend, and how to safely intervene in a potentially dangerous situation.

Sexual Assault Prevention is REQUIRED for all incoming students (regardless of age), including first-year, transfer, international and graduate students. (Exceptions: PLACE students are not required to complete Sexual Assault Prevention until they become regularly-enrolled CSU students.Please note that CSU does not accept course completions from previous institutions.

CANVAS FINANCIAL WELLNESS

Finances are one of the top stressors for CSU students and college students nationally. The Canvas Financial Wellness online modules will boost your financial know-how and help you learn to manage your money in college and beyond. While not required, all incoming students are encouraged to complete the program. Some topics include understanding student loan debt, using credit cards responsibly, sticking to a budget, and planning for your financial future.

How to complete required online modules

Access Instructions:

  1.  Log into your Ramweb using your CSU credentials
  2.  Click the “hamburger” menu in the top right corner and select “Health Network”
  3.  On the new page click “Complete Required Online Courses”, this will lead you to the course(s).
  4.  Ensure all policies are e-signed for completion.
  5.  Once part 1 of the course(s) are complete, holds are typically removed within 24 hours of completion.

AlcoholEdu will take approximately two hours to complete. Sexual Assault Prevention will take approximately one hour to complete. Canvas Financial Wellness will take approximately 45 minutes to complete.

All survey responses are confidential. CSU only receives information about the student body as a whole and will never see individual responses.

IMPORTANT: If the AlcoholEdu and Sexual Assault Prevention requirements are not completed by the deadline, a HOLD will be placed on your student account that will prevent you from registering for classes the following semester until the requirement is met.

Learn more about AlcoholEdu

Learn more about Sexual Assault Prevention

Questions about the AlcoholEdu requirement? Email alcoholedu@colostate.edu and include your name and student ID number in your email.

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Create your YOU@CSU profile

College life comes with a whole new set of challenges and opportunities. YOU@CSU is here to help you make the most of your college experience. This online student success portal connects you to personalized on-campus and online resources in the areas of Succeed, Thrive, and Matter.

YOU@CSU prioritizes privacy, so the information you enter and your activity on the site remains confidential. 

Access YOU@CSU through your RamWeb account and create your profile by the first day of classes.

Visit you.colostate.edu for more information.

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Helpful Information for New Students

ESTABLISHING CARE WITH CSU HEALTH NETWORK

Do you have an existing medical or mental health condition or concern? Your access to CSU Health Network begins the week before classes start.  You can begin scheduling medical or psychiatry appointments for move-in week or the first day of classes 35 days prior to the start of the semester.  Call (970) 491-7121 to make a “transfer of care” appointment. Learn more about transitioning your medical or mental health care to CSU Health Network by visiting our transitions page.  Visit the Medical Records page to learn more about transferring your medical records.

MENTAL HEALTH SUPPORT RESOURCES

A portion of your student fees (approximately $53 per student per semester) helps pay for a wide range of mental health support resources at CSU Health Network, including crisis services, groups, workshops, and brief individual therapy.  Click here to learn more about available resources.  To access Counseling Services, visit us on the 3rd floor of the CSU Health and Medical Center and we will work together to identify which services are best for you. Click herefor more information and to learn what to expect at a Counseling Services appointment.

FILLING PRESCRIPTIONS AT CSU HEALTH NETWORK

Do you have an existing or new prescription that you would like to be filled at the on-campus CSU Health Network Pharmacy? We recommend that you have your local provider send a new electronic prescription order directly to us. Visit the Pharmacy page and follow the instructions under the “First-Time or One-Time Prescriptions” section under the “Using the CSU Health Network Pharmacy” heading. Following this process can limit delays in receiving your prescription at peak times of the year, such as the beginning of the semester.  Call (970) 491-1402 for more information.

AFTER-HOURS AND EMERGENCY CARE

When CSU Health Network is closed (evenings, weekends, or holidays), students can seek care through 24/7 telephone assistance or at a local urgent care or emergency services provider. Visit the After-Hours and Emergency Care for Students page for details about the After-Hours Nurse Helpline, Mental Health Crisis Intervention Line, and urgent care and emergency services options close to campus.

PRIVACY AND CONFIDENTIALITY

CSU Health Network is dedicated to providing quality care to students in a safe and confidential setting. HIPAA is a federal law that carefully protects private health information of patients and clients. Both HIPAA and the ethics of the provider/patient/ client relationship guard each student’s privacy.  CSU Health Network cannot release any eligible student’s information (including appointment history, diagnosis, test results and billing information) without the student’s consent, even to parents, except in the event of a life-threatening situation or to coordinate care with another provider.  Click here to learn more about HIPAA, privacy and confidentiality or call the Medical Records department at (970) 491-7509.

 

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